Training Coordinator

Job Title: Training Coordinator

Location: Pickering, ON (Hybrid)

Estimated Duration: 18 Months
 

Training Coordinator – Level 1

Position Overview

The Training Coordinator will support workforce onboarding, training administration, qualification management, and compliance activities within a highly regulated industrial environment. Working with technical, operational, administrative, and contractor personnel, this individual will coordinate training requirements, maintain accurate records, support employee development, and ensure workforce qualifications remain current.

Key Responsibilities

Coordinate onboarding activities for new employees and contractors, including orientation scheduling, documentation, system registrations, and required training.

Manage training schedules, classroom arrangements, online learning activities, instructor coordination, and associated logistics.

Maintain employee training records, certifications, qualifications, and compliance documentation across multiple workforce groups.

Monitor upcoming qualification expirations, coordinate renewals, and communicate outstanding training requirements to employees and supervisors.

Prepare regular training reports, compliance summaries, schedules, and workforce qualification updates.

Support employee access to learning platforms, internal applications, and required training systems, including troubleshooting and administrative assistance.

Coordinate security screening documentation, monitor approval progress, and assist with clearance renewals.

Maintain organized records relating to onboarding, employee qualifications, security requirements, and administrative processes.

Support internal reviews, external audits, and continuous improvement activities relating to training administration and regulatory compliance.

Collaborate with operational leaders, external training providers, and internal stakeholders to address workforce training requirements.

Assist in developing, updating, and delivering training materials using established instructional development methodologies.

Provide additional administrative and coordination support to accommodate changing operational priorities.

Qualifications & Experience

Minimum secondary school diploma or equivalent.

At least two years of experience in administration, workforce onboarding, training coordination, or a related function.

Experience using learning management systems, employee onboarding platforms, or workforce qualification tracking applications.

Strong organizational abilities with experience coordinating multiple schedules, deadlines, and administrative requirements.

Proficiency with Microsoft Office applications, electronic recordkeeping, reporting tools, and corporate information systems.

Excellent written and verbal communication skills with the ability to support employees, contractors, supervisors, and external stakeholders.

Demonstrated accuracy in documentation, data management, and compliance tracking.

Ability to manage competing priorities, work independently, and maintain confidentiality when handling sensitive employee information.

Familiarity with structured training development approaches, including systematic training methodologies and instructional design processes.

Experience preparing training resources, supporting learning initiatives, or facilitating internal training sessions.

Previous experience in nuclear, energy, construction, engineering, or another regulated industrial environment would be considered an asset.