Project Coordinator – Mining

Position Overview

We are seeking an organized and detail-oriented Project Coordinator to support the delivery of a commercial building construction project within an active mining operation in Northern Ontario.

The project involves the construction of a three-storey administrative facility, including structural steel, concrete, architectural finishes, and mechanical and electrical systems.

Reporting to the Project Manager, the Project Coordinator will play a key role in managing construction documentation, coordinating project administration, supporting subcontractor communications, and ensuring critical project processes are completed accurately and on schedule.

This opportunity is well suited to an early- to intermediate-career construction professional with previous exposure to formal construction project management processes.

Key Responsibilities

• Coordinate and administer Requests for Information (RFIs), construction submittals, and other project documentation.

• Review subcontractor submissions for completeness and conformance with contract documents before forwarding for consultant or client review.

• Track documentation through the review and approval process, ensuring timely follow-up and resolution.

• Maintain accurate project records, document registers, and correspondence.

• Support construction scheduling activities, including schedule updates, progress tracking, and reporting.

• Prepare meeting minutes, track action items, and coordinate follow-up activities with internal and external stakeholders.

• Assist with subcontractor onboarding, including collecting required safety documentation, certifications, and pre-mobilization records.

• Coordinate workforce forecasts and camp accommodation requirements with subcontractors and project personnel.

• Assist with tracking changes in project scope, pricing changes, and change order documentation.

• Support preparation and administration of monthly progress billings.

• Liaise with project management, subcontractors, consultants, and client representatives to facilitate timely information flow.

• Support project closeout activities, including collecting warranties, as-built documentation, manuals, and other required turnover records.

• Ensure project documentation and administrative processes comply with established project procedures.

Qualifications & Experience

• Previous experience as a Project Coordinator or in a similar construction project administration role.

• Experience supporting at least one or two construction projects involving formal project management processes.

• Previous exposure to projects valued at $15 million or greater is preferred.

• Working knowledge of RFIs, submittals, change management, project reporting, and construction documentation.

• Experience using construction management software such as Procore or similar platforms is an asset.

• Ability to learn proprietary project management systems and adapt to established workflows.

• Strong organizational skills with excellent attention to detail.

• Effective verbal and written communication skills.

• Ability to manage competing priorities and follow up proactively with multiple project stakeholders.

• Experience in mining, industrial, commercial, or institutional construction is an asset.

• Familiarity with subcontractor coordination, safety documentation, and construction closeout processes is preferred.

Working Conditions & Project Details

• Approximately 11-month contract, anticipated to conclude in September 2027.

• Rotational site schedule, anticipated to be 8 days on and 6 days off, with some potential flexibility.

• Camp accommodations and meals provided while on site.

• Candidates must have reliable transportation to and from the project site.

• Opportunity to work alongside experienced construction management professionals on a multidisciplinary building project.

Ideal Candidate

The ideal candidate is organized, dependable, and comfortable working within structured construction management processes. They understand the importance of accurate documentation, timely follow-up, and effective communication in keeping a project moving.

Candidates do not need extensive years of experience, but should have practical exposure to construction project coordination and the confidence to manage assigned responsibilities with limited supervision.