Executive Assistant

Job Title: Executive Assistant

Location: Burnaby, BC (Hybrid)

Estimated Duration: 12 Months

Our client is a leading energy utility that generates, purchases, distributes and sells electricity. They are currently looking for an Executive Assistant for their  Burnaby   location.

Overview:

The Executive Assistant will report directly to Senior Management and manage the overall administrative functions of the department; helping to coordinate to ensure key deliverables are executed and contributing to the engagement of the team and relationship with external stakeholders. Ideally will also contribute/lead certain projects, initiatives, reporting, analysis.

Role Accountabilities
 

• Allocate the acquiring manager’s time effectively by planning, scheduling, and coordinating the acquiring manager’s activities, according to previously set standards.
• Communicate professionally on behalf of the acquiring manager by writing emails, notes, and meeting agendas, and responding to requests from employees and third parties, following client’s Business Communication Guidelines.
• Complete the work assigned by the acquiring manager by using advanced skills in MS Office applications as well as applicable office procedures, while providing status reports as required.
• Assist the acquiring manager in performing financial tasks such as processing expense claims and accounts payable documents, reviewing variances reports, performing document/record management, and coordinating the budget development process as well as coordinating events, as assigned.
• Increase the group’s capacity to work on business goals by facilitating the staff’s select administrative tasks, as agreed on with the acquiring manager.
• Provide advice to the acquiring manager and assigned business group or project team by researching, developing, presenting options, and taking appropriate action to solve basic technical issues and more complex administrative issues.

Education and Skills

• Post-secondary education or equivalent.
• Minimum 5 years senior level administrative experience or equivalent within a corporate environment performing a range of diverse, confidential, administrative support duties.
• High level of interpersonal and communications skills, both verbal and written, tact and diplomacy.
• Exceptional attention to detail.
• Strong team player with excellent time management, proven ability to multi-task, prioritize and adapt easily to shifting priorities when required, especially with tight and unpredictable and/or conflicting deadlines, while maintaining flexible, and supportive attitude.
• Self starter who is proactive in identifying and proposing solutions to issues that arise using sound judgment and decision-making skills.
• Highly proficient in Microsoft Word/Excel/Outlook/PowerPoint/SharePoint; adapt at learning new systems such as SAP (HR & Financial), collaboration platforms such as MS Teams.
• Ability to prepare, format and finalize correspondence and/or reports using word processing/spreadsheet/database/presentation graphics application programs.