Lead – Project Controls Specialist

Job Title: Lead – Project Controls Specialist

Location: Cambridge, ON (Hybrid)
    
Estimated Duration: Fulltime

What You'll Do Here

• Participate in proposal and estimating efforts to ensure smooth transition between project estimates and baselines.

• Assist in project set-up, converting bids into baseline budgets, reconciling gaps between bids and contracts.

• Establish and maintain the CBS and control accounts in alignment with baseline budgets and schedules, ensuring consistency with financial reporting.

• Manage the chart of accounts library to maintain consistency and alignment with established budgets; ensure WBS and CBS alignment.

• Liaise with external groups (Accounting, Finance, Procurement, Construction, etc.) to regulate, control, and audit inputs into Project Controls reports.

• Maintain project status update reports, forecast reports, and project dashboards; ensure timely issuance to internal and external stakeholders (per project requirements).

• Prepare Earned Value Management KPIs to assess project performance.

• Create customized reports or dashboards to adapt to evolving risks and project needs.

• Develop and maintain resource plans, ensuring cost and schedule alignment.

• Conduct detailed analysis on project performance key metrics and propose corrective actions to maintain performance/productivity; flag issues to project leadership.

• Run periodic detailed labor rate analysis to gauge the impact of economic factors and actualize cost multiplier assumptions; update forecasts accordingly.

• Enhance Project Controls tools and templates to ensure compliance with contract requirements and internal processes.

• Provide input to improve internal guidelines and processes for Project Controls, with a focus on Cost Control.

• Develop and maintain a change log to track all internal and external changes and monitor progress through the change management process.

• Review contracts to ensure compliance with conditions regarding all Project Controls requirements.

• Ensure cost forecasts are updated timely and accurately; ensure forecasting is informed by performance KPIs and project trends, and ensure timely closure of cost accounts.

• Coordinate with Finance and Accounting teams to support project-level financial forecasting and month-end reporting.

• Liaise with Procurement teams to ensure appropriate subcontractor and purchase order management, accurate incurred cost reporting via timely accruals and invoicing.

• Prepare and update project cash flow forecasts in alignment with the project schedule.

• Conduct Cost Risk Analysis periodically based on risk management and schedule progress data.

What You Bring To The Team

• 8–12 years of Project Controls experience.

• College and/or University degree in a related field, or equivalent work experience.

• Applied knowledge of “Earned Value” principles and cost engineering/cost control.

• Applied knowledge of Project Management and Project Controls principles, including familiarity with PMBOK concepts.

• Experience working in SAP systems and proficiency in Microsoft Excel & Visio.

• Intermediate to advanced proficiency in Primavera P6.

• Ability to produce, read, and manipulate schedules and scheduling curves/reports.

• Strong organizational skills to handle multiple tasks within a high-pressure work site environment.

• Excellent interpersonal and communication skills (written and oral).

• Ability to work effectively with all levels of management and employees.

• Commitment to continuous learning and advancement of technical knowledge.

• Detail-oriented and customer-focused.