Location: Calgary, AB (Hybrid)
Estimated Duration: 12 Months
Job Description:
Our client is a leader in the responsible development and reliable and safe operation of North American energy infrastructure. They are one of the continent’s largest providers of gas storage and related services.
They are currently looking for an Intermediate Document Controller for their Calgary, AB location.
Key Responsibility's:
Project Closeout and Records Archiving (70%):
• Project Closeout Documentation: Ensure all project documentation is complete, accurate, and archived according to company policies and regulatory requirements.
• Records Archiving: Classify, code, and archive records in compliance with retention schedules and standards. This includes both physical and electronic records.
• Inventory Management: Prepare and maintain an inventory of archived records, ensuring they are stored securely and can be retrieved efficiently.
• Compliance: Ensure all archived records meet legal and regulatory requirements, and support audits and compliance checks as needed.
• Process Improvement: Recommend and implement methods and techniques for improving the quality and productivity of records archiving processes.
• Collaboration: Work closely with Project Managers, Project Engineers, Information Governance, and other departments to ensure seamless project closeout and records archiving.
Document Control (30%):
• Transmittal Processing: Process outgoing and incoming transmittals, ensuring that all documents are accurately logged, tracked, and distributed to the appropriate parties.
• Document Management: Manage the creation, approval, distribution, and revision of documents within the organization.
• Records Retrieval: Assist in retrieving records relevant to access requests and ensure confidential information is secured in accordance with policies.
• System Maintenance: Utilize and maintain electronic document and records management systems (EDRMS) to ensure accurate and efficient document control.
• Quality Assurance: Monitor quality assurance for controlled documents, including version control, document numbering, and titling.
• Training and Support: Provide training and support to staff on document control procedures and best practices.
Qualifications:
• Education: Bachelor’s degree in Information Management, Library Science, or a related field.
• Experience: Minimum of 3 years of experience in records management or document control, with experience working on oil and gas projects, including producer or client experience.
Skills:
o Proficiency with document management software, including SharePoint, OpenText, Adobe Acrobat, and Bluebeam.
o Intermediate knowledge of Microsoft Suite, including TEAMS, Outlook and Excel
o Strong organizational skills, attention to detail, and the ability to work independently and collaboratively.
Knowledge: Understanding of information governance principles, records retention schedules, and regulatory compliance requirements.
The pay range that the employer reasonably expects to pay for this position is between and
Our voluntary benefits offering includes medical, dental, vision and retirement benefits.
Applications will be accepted on an ongoing basis.
Tundra Technical Solutions would like to thank you for the interest you have demonstrated in this opportunity. However, only candidates with the required skills will be contacted.
Tundra Technical Solutions is an Equal Opportunity/Affirmative Action Employer. We welcome and encourage diversity in our workplace.
Not interested in this position, but know somebody who might be? Check out our Referral Reward Program, referrals are a big secret behind our success. As always, we’re on the lookout for great people. And we know that you know great people!
Tundra Technical Solutions is among North America’s leading providers of Information Technology and Engineering staffing and consulting services. Our success and our clients’ success are built on a foundation of service excellence. Rather than continually trying to sell to new clients and companies and simply filling databases with candidates, we focus on developing stronger relationships and deeper knowledge of our existing clients’ challenges and opportunities.
Open ears. Open minds. Open futures